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Officer (Secretary) ** SG/SPR**

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Job Responsibilities
  • Responsible for input of records in computer system by organising written records and accurately typing the information into the computer system
  • Updates computer system records and details on a routine basis
  • Generates reports/spreadsheets using updated information when required
  • Responsible for updating, labeling, photocopying and organising department’s files and ensuring that file contents are up to date
  • Maintains proper storage of files (e.g. Customer or employee confidential information), ensuring that files are stored in a systematic manner allowing for easy access when required
  • Drafts standard correspondence and letters
  • Assists in handling clerical tasks as required by the department (i.e. typing, photocopying, sorting, etc.)
  • Handles the maintenance of office equipment and keeps records of office
    inventory and supplies to ensure sufficient inventory are available at all times
  • Provide administrative support in department’s correspondence (i.e. mailing and organisation of memos, letters, faxes, forms, etc.)
  • Works closely with Administration department to replenish department’s
    supplies (i.e. business cards, stationeries, etc.) and coordinate administrative
    requirements (e.g. travel ticket/visa, accommodation, etc.), when required
  • Coordinates scheduling of meetings, ensuring that relevant equipment are in place for specific meeting requirements (i.e. projector, white boards, IP phone)
  • Provides administrative support to other team members as required to achieve functional objectives and deadlines
Requirements:
  • Minimum Diploma in Business Administration/ Human Resources or equivalent
  • Minimum 3 years of experience in secretarial related role, preferably with a professional organization
  • Excellent proficiency in English (both written and spoken)
  • Proficient user of Microsoft Office products, word processing, spreadsheet and power points programmes
  • Knowledge of office administration process and understanding of relevant legislations, policies and procedures
  • Possess strong organisation and time management skills

Interested candidates with relevant background are invited to send us an updated resume with your current and expected salary, reason of application and earliest availability to huiting.yeo@sembmarine.com. Please ensure that the Position Title or Reference Code (if available) is clearly stated in your Subject Line.

We regret that only shortlisted candidates will be notified.