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Junior Personal Assistant

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Full time Junior Personal Assistant (PA)

Kowabunga! is looking for an Junior Personal Assistant (PA) to assist the director and manager from organizing and administrative tasks.

Responsibilities include:

  • Acting as a first point of contact: dealing with correspondence and phone calls.
  • Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive.
  • Booking and arranging travel, transport and accommodation.
  • Organizing events and conferences.
  • Reminding the manager/executive of important tasks and deadlines.
  • Typing, compiling and preparing reports, presentations and correspondence.
  • Managing databases and filing systems.
  • Implementing and maintaining procedures/administrative systems.
  • Liaising and coordinating manpower with staffs, suppliers and clients.
  • Collating and filing expenses.
  • Updating and following tasks.
  • Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, e.g;completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

Qualifications & Skills:

Key skills for the PA we are looking for;

  • No experience needed (Fresh Graduate may apply)
  • Minimum of 'O' levels, 'A' levels or Diploma
  • Discretion and trustworthiness: you will often be party of confidential information
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Organisational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • Communication skills
  • A knowledge of standard software packages and the ability to learn company-specific software if required
  • Able to work independently with tasks given

Full time

Open to entry level

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