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Personal Assistant/Admin Manager 

Post an ad like this for FREE!
  • Date Listed07/08/2019
  • Job TypeFull-Time
  • EA License Number200921820E
  • Company
  • Company NameCaerus Holding Pte. Ltd.
  • Education LevelDiploma

EMAIL with resume and short cover letter. Put "Application: Personal Assistant" as the subject line.

Job Description

  • Reports to 2 Directors of the company
  • Maintain & schedule Directors calendar, meetings and appointments
  • Travel arrangements including visa, ticketing, transport and hotel bookings for Directors and team members.
  • Performing document control
  • Preparation of correspondences and monthly meeting reports
  • Taking Minutes in Board meetings
  • Arrange all logistics for new joiner & leaver, (email account set-up, workstation set up, mobile devices, access code, telephone directory etc)
  • Desk allocation/floor planning for new joiner/leaver/ small moves
  • Order and keep track of stationery order for office use.
  • Prepare expense claims for Directors and Team members as assigned.
  • To perform financial management for the Director accounts and purchase-related processes
  • Providing support in managing budget and expenditure for the companies, and assisting in preparing and collating budgets in new financial year.
  • Running personal errands
  • Other tasks as assigned
Experience & Personal Attributes
We are looking for an ambitious, proactive and conscientious new colleague who seeks opportunities to make a difference. The role, as well as the corporate culture, demands a person with the potential to develop further and who will continually increase and refine his/her capabilities.

Required Experience

  • At least diploma holders with minimum 3-4 years Secretarial experience
  • Prior experience as personal secretary to corporate executives advantageous
  • Proficient with Microsoft Office programmes including MS Excel, Power point & MS Words.
  • Orientation to details
  • Possess initiative and is a good team-player
  • Good interpersonal and communications skills
  • Resourceful and able to work independently
  • Pleasant personality
  • Well organized
  • Good in planning and scheduling
  • Efficient and timely
Personal Characteristics
  • Excellent attention to detail
  • The ability to work under pressure and multitask
  • Initiative, immediacy and efficiency; a can-do attitude
  • Adaptable, flexible and very service-minded
  • Capable of dealing with senior executives
  • Collegiate, hardworking, open, honest and have a genuine interest in working closely with different people
  • Demonstrate a professional manner at all times and commitment to the success of the team
  • Our culture is team orientated and we develop our people to achieve their full potential.