Finance Executive 

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  • Date Listed14/01/2022
  • Job TypeFull-Time
  • EA License NumberNIL
  • Company Website
  • Company NameThye Hua Kwan Moral Charities
  • Education LevelDegree

This position reports to the division's Finance Manager and assist in the Home's finances.

  • Responsible for reconciliation of Accounts (Balance Sheet) - historical and current
  • Assist in the Budget planning
  • Control All Expenses of the Home (Check on accuracy in posting and classification)
  • Support and submit all accounting required accounting receipts, reports and records to HQ Finance, Internal and External Auditors and Accounts Supervisor as when required (namely on the compliance control, etc)
  • As ‘eyes and ears’ of the Management, must have a keen sense of observation based on factual accounts and suggest remedies and improvement
  • Maintain absolute confidentiality of all Home finances. Release information only when authorized by Superintendent, THK HQ, Accounts Supervisor and authorized Auditors (Internal/External)

Duties and Responsibilities

  • Prepare invoices, receipt vouchers and payment vouchers (as and when required).
  • Effect allocation of costs in accounting system (e.g. 365 BC).
  • Prepare intracompany billings within 365 BC including reconciliation of intracompany entries within Division and with other Divisions of THMC Group.
  • Prepare monthly and year-end Audit Schedules under Balance Sheet and Expense (if any) and ensure alignment to the respective centres’ general ledger balances as at end of each month and financial year-end. Perform forensic audit checks.
  • Maintain accurate billing & accounting receivables entries. Ensure collections of outstanding debts.
  • Assist in recording of inventories for Donations-in-kind entries and tally with entries in 365 BC.
  • Prepare and update Fixed Asset Register with proper documentation such as invoices and align with FA and Depreciation Schedules including Accretion of Capital Grant amortization (if any).
  • Reconciliation of posted transactions between bank statement and general ledger.
  • Prepare reconciliation of Balance Sheet, Donations-in-kind (DIK), funding’s, accounts receivables/payables and GST Input/Output/Absorption to general ledger.
  • Update and allocate receipts against invoices in income and expense ledger including administering all receipts and bank deposits slips with complete related documentation.
  • Check and process customer’s refund (if any).
  • Collect and ensure any Finance/Admin staff to bank in cash/cheques as in accordance of financial policy.
  • To ensure that daily cash/cheque collections are being kept in a safe. Ensure accurate balances at all times during surprise checks.
  • Coordinate with internal and external auditors with accurate submission of account reports as when required.
  • Collaborate with Accounts Supervisor and HQ Accounts team and prepare various registers/ reports on a monthly basis.
  • Prepare various records / schedules for submission to regulatory agencies such as Ministry of Social and Family (MSF), National Council of Social Services (NCSS), SG Enable and any government ministries or agencies.
  • Prepare and maintain records of purchase orders/ requisitions and payments for all accounts.
  • Manage all bill premiums and maintain appropriate documentation for all reinsurance activities.Maintain annual insurance schedules with vital information of dates of renewal.
  • Maintain and update all residents /client fees and medical bills on standard filing system. Ensure collection is up to date
  • Diploma or Degree in Accounting
  • Preferably with min 1 year of working experience
Other Information
  • Work Location: Eunos

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