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Event Manager

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  • To maintain a comprehensive knowledge of the venue and its capabilities in order to best advise clients on the logistical aspects of their events.

  • To facilitate site visits during both the selling and event planning process.

  • To attend client meetings during the sales process and once an event is confirmed to establish good client relationships and to ensure the client needs are fully understood.

  • To liaise fully with clients once an event is confirmed to establish all the necessary details of the event, including costs for services provided. To also provide advice and support to clients during the planning process

  • To manage the event during build up, open, and breakdown periods. To act as a main contact/liaison between the client and all service partners/departments working on the event, including an element of managing service partner staff.

  • To maintain good interdepartmental communications between Event Managers and the Technical, Catering, Sales and Marketing departments to ensure events are organised efficiently and effectively, required standards of services are maintained, and client’s requirements are met.

  • To ensure that services provided and supplies purchased meet the required standards.

  • To ensure event budgets are met.

  • To upsell additional items and identify income streams for events during the

    planning process in order to maximise event contribution.

  • To produce event close out information, summarising all additional costs to the client and other contractors in order for the Finance department to process invoices. To complete a comprehensive post event report and to identify action points during a weekly operations meeting.

  • To undertake activities and make recommendations in respect of to current procedures where necessary.

  • To sustain a flexible and adaptable attitude to the work of the team.

  • To participate in all aspects of training and development as directed and to use all relevant learning opportunities to improve personal skills so as to improve the effectiveness and efficiency of service delivery.

    This job description is not intended to be either prescriptive or exhaustive, it is issued as a framework to outline the main areas of responsibility at the time of writing.