Urgent!! 1 month Project Secretary (Up to $14.50/hr) ~$2500/m
Date Listed 11/07/2018
Job Type Contract
EA License Number 08C2893
Company Name Capita Pte Ltd
Education Level N-Level
Tuas (Pick up provided)
Immediate till 20 August 2018 (May extend 1 more week)
Expected to work OT. (OT Payble)
Mon-Thu : 7.30am – 5.15pm
Fri : 7.30am – 4.15pm
Every Saturday and Sunday till 3pm.
- Coordinate travel arrangement for Project Team personnel travel to other countries as instructed.
- Liaise with Travel Agent on flight and hotel booking.
- Assist Project Team to clear backlog of MOPS & IHRs and input into SAP PR.
- Input stationeries and pantry items description, quantity, date of delivery, supplier details etc.in SAP.
- Upload requisition list in SAP.
- Assist Project Team to prepare and compile expense claim. Submit for approval. Scan and submit to Finance for processing.
- Assist Managers to prepare G&H Form. Submit to Compliance Dept for review and approval.
- Scheduling meetings, book meeting room, send invitation for internal, clients, vendors and subcontractors.
- IT Forms / Project Mob-demob Form
- Assist Project Team to prepare IT forms for access to share drive, set-up workstation and IT equipment.
- Route for approval and submit to IT Dept.
- Inform IT to remove account & access and return equipment once Project Team Demob from Project.
- In charge to assist Pyrenees personnel on any administration request.
- Liaise with SCM for application of photo ID pass and onboard badges for Project Team.
- Receive leave notification and update leave/vacation plan for the Project Team.
- 1Request car details (car plate and IU number from those driving, fill up car registration form, send to SCM Commercial Dept to be forward to security for IU registration.
- Request Project Team, Visitors for personal details, fill up the Client Smart Card Application form. Send to SCM Commercial Dept for approval.
- 1Fill up Project Team/New Joiner details in dual badges list, Send to SCM Commercial Dept to be forward to security for prepare dual badges.
- Manage and update contact list.
- Handing over/close out of site office after project completion.
**We regret that only shortlisted candidates will be notified**
Interested candidate who wish to apply for the advertised position, please email us an updated copy of your resume at email@example.com.
Reg No: R1873123 (Ng Zhi Ling, Cassandra)
EA License No: 08C2893 (Capita Pte Ltd)