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Office Services Supervisor - 1 year

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  • Date Listed 18/07/2018
  • Job Type Contract
  • EA License Number 08C2893
  • Company Name Capita Pte Ltd
  • Education Level Diploma

Office Services Supervisor - 1 year


1 Fusionopolis Walk, Singapore 138628

Mon - Fri, office hours

Up to $6000

1 Year (Convertable to perm)


Overall Duties:

• Manage and administer office facilities to ensure smooth running of the business operation

• Procure, utilize and dispose company asset in a cost effective manner in compliance with the company policies and procedures

• Manage and oversee maintenance of office space and facilities, equipment and suppliers, renovation and furniture with effective utilization of resources.

• Control service such as printing, post and courier services, switchboard reception and maintenance

• Ensure adherence to company administrative procedures.

• Coordinate conference, meetings, seminars and functions.


Office administration (All Singapore offices)

• Lead & provide guidance to receptionist.

• Cover receptionist duties as & when required.

• Onboarding: Assist in setting up of workstation, assigning copier ID, office orientation, equipment/processes familiarization.

• Exit clearance: Collection & retrieval of office properties e.g. access cards/keys and tidying up of workstation.

• Procure & manage office supplies/equipment.

• Maintenance of office equipment and premises e.g Access card /Office equipment/Ceiling lightings/Carpet shampooing/replace damage furniture

• Co-ordinate repair works and maintain a log to track repairs/servicing.

• Oversee all maintenance/repair works, including during after office hours and on weekends (if required)

• Office housekeeping and ensuring overall cleanliness.



Event/Training support

• Provide support on logistics arrangement for meetings/workshops.

• Co-ordinate & assist in accommodation/airport transfers/meals for meetings/training.

• Offsite meetings within Singapore, to assist in set up prior to start of meeting/workshop and clearance post meeting/workshop if required.



Workplace Safety and Health:

• Understand the standard of workplace safety and health.

• Coordinate & be responsible for company-wide fire drill (fire warden).

• Conduct briefing to ensure all employees are aware of the Fire Evacuation Plan.

• Manage/educate employees on the i-Visitor system (Singapore offices) to ensure compliance



Lease Management for ASEAN

• Tracking of ASEAN lease information and provide support to local site manager in the lease renewal process.

• Work with facility team in HK to ensure compliance with UL Real Estate/EHS policies.

• Assist in the lease negotiation for Singapore/provide support to ASEAN offices as & when required.


Others

• Process owner of Business Continuity Plan for administrative team

• Assist in coordinating for Request for Proposal (RFP) process for selecting UL preferred hotels for ASEAN on yearly basis


Job Requirements:

• Proficient in MS Office Suite

• Knowledge of facilities management and general administration

• Familiar with procurement procedures, contract terms and conditions and managing vendors and suppliers



Interested candidate who wish to apply for the advertised position, please email us an updated copy of your resume at cassandra.ng@capitagrp.com.


Reg No: R1873123 (Ng Zhi Ling, Cassandra)

EA License No: 08C2893 (Capita Pte Ltd)


**We regret that only shortlisted candidates will be notified**