6 MONTH ADMIN EXECUTIVE ($3-3.5k) 

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  • Date Listed19/09/2019
  • Job TypeContract
  • Education LevelDiploma

830am - 6pm (Mon - Fri)
Location: Ubi

Job scope:
  • Procurement support/ Admin support
  • Raising of PRs and GRs (goods receipt), creation of vendors, submission of waivers etc
  • Track progress of PRs, GRs, vendor creation etc, and liaison with Offshore teams to ensure they are acted on in a timely manner
  • Track invoices and liaison with AP team to ensure payment of all invoices are made in time
  • Follow up with Finance on admin processes such as creation of WBS nos for capex items, and ensuring there’s enough budget in each WBS
  • On-boarding temp staff esp. CS staff
  • Pass cards, ID, log in details, System connections, lap top – right now done by Farah.
  • Help with roadshows management, collaterals – upcoming weekend roadshows
  • Help the team raise claims – we do all this on our own.
  • Manage Sim card inventory
  • Manage premiums inventory
  • Manage printing and replenishing of inventory
  • Tracking and reporting of Opex and Capex spend – record all PRs and GRs raised, track outstanding items, track budget committed/reserved/balance
  • Setting up and scheduling training session for the business , CS and Activation crew
  • Take dictation and meeting minutes, accurately enter notes and distributE
  • Produce professional quality reports, presentations and briefs’

Requirements:

  • Minimum 2 years of working experience in Office Administration/ Personal Assistant role
  • Possessed Initiative, have an eye for details and able to work under pressure
  • Independent but at the same time work well in teams
  • Able to write and communicate well

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Chinatown / Tanjong Pagar
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